bethepod | Episode sign-up & submission guidelines

Timeline summary:

26 Jan - 23 Feb: Sign-ups

19 Apr - 25 Apr: Mandatory check-in 1
21 Jun - 27 Jun: Mandatory check-in 2

19 Jul: Episode submission deadline

Signing up:

To sign up, complete THIS google form, and only ONE form for each group (closed as of 23 Feb).

More information on signing up and submitting your episode below the cut:

The sign-up form asks for the following information:

Number of participants in your group
Name of every participant (to use for episode intro & outro, and AO3 work)

Pronunciation of participants names (optional)

Pronouns for every participant (to use for episode intro & outro, and AO3 work)

Email address for every participant
Links to AO3 pseuds for every participant

Screen name and social media platforms for every participant (to be added to the AO3 work)

Notes on signing up

- If you have something in mind but you’re not sure if it fits this project, please get in touch with us to discuss before signing up!

- By signing up, you’re agreeing to us adding an intro and outro to your interview with music, adding cover art, posting on AO3, and shouting about it on all our social media accounts. You have the option to use one of your icons/profile pics on the cover, please think about which one you’d like to send us and go about making sure you/we have permission to use it for this purpose.

Submission guidelines:

To submit your episode, complete THIS google form, and only send ONE form for each group. You may submit your episode at any time before the deadline of 19 July.

The submission form asks for the following information:

Link to your fully edited WAV audio file

Name of your episode (optional)
AO3 pseuds for the participants of your group

An overview/summary of the topic(s) you covered

Choose one of the AO3 ratings for your episode (multiple choice)

Choose one or more of the AO3 Archive Warnings for your episode (multiple choice)
What format/structure did your recording take (for example: interview, solo meta, roundtable discussion, Q&A session, etc)?

Do you consent to your episode being hosted and broadcast on a podcast platform if, in the future, Behind the Pod ever makes the decision to use a podcasting platform?
Attach the icons or profile pics you want us to use for the cover art (with necessary permission) (optional).

If there are any additional LINKS you would like to add to the AO3 post, please include them (you may also add these directly to the AO3 post after we make you a co-creator) (optional).

If there are any additional NOTES you would like to add to the AO3 post, please include them (you may also add these directly to the AO3 post after we make you a co-creator) (optional).

Notes on submitting your episode

- PLEASE make sure that your AO3 account is set to allow you to receive co-creator requests, as we can't add you as a co-creator to the AO3 work unless you do. More detail about that here: https://archiveofourown.org/admin_posts/13694

- If you would like to add a transcript to your episode at any point, please add the text as a separate chapter.

- We will be encouraging people to leave audio comments (aka talkback) as a way to contribute to the discussion, and some commenters may also be doing that on a dedicated Dreamwidth discussion post for your episode, which will go live closer to the posting date, and will be linked on your AO3 post. You may wish to turn on alerts for this post to keep track of any discussion.

Please feel free to ask questions in replies here, but do not sign up or submit your episodes by replying to this post! You can only submit an episode by completing THIS google form, and only send ONE form for each group.