bethepod | Series 4: Episode sign-up & submission guidelines

Schedule summary:

16 - 30 Jan: Sign-ups
27 Mar - 2 Apr: Mandatory check-in
24 Apr: Episode submission deadline

Signing up:
To sign up, complete THIS google form, and only ONE form per episode group.
More information on signing up and submitting your episode below the cut:

To fill out the sign-up form, you will need the following information:

Number of participants in your group
Email address for every participant (which we'll use to get in touch with you)
At least one social media screen name and platform for every participant (which we'll use to get in touch with you)

Notes on signing up

If you have something in mind but you’re not sure if it fits this project, please get in touch with us to discuss before signing up!
By signing up, you’re agreeing to us adding an intro and outro to your interview with music, adding cover art, posting on AO3, and shouting about it on all our social media accounts. You have the option to use one of your icons/profile pics on the cover, please think about which one you’d like to send us and go about making sure you/we have permission to use it for this purpose.
You can add participants to your group after signing up (just email us their details!), but we prefer to ask for everything we need now to avoid a last-minute scramble at deadline time!

Submission guidelines:

To submit your episode, complete THIS google form, and only send ONE form per episode group. You may submit your episode at any time before the deadline of 24th April.

To fill out the submission form, you will need the following information:

Link to your fully edited WAV audio file
Name of your episode (optional)
An overview/summary of the topic(s) you covered
Choose one of the AO3 ratings for your episode
Choose one or more of the AO3 Archive Warnings for your episode (multiple choice)
Any additional tags which apply to your episode
What format/structure your recording took (for example: interview, solo meta, roundtable discussion, Q&A session, etc)?
Icons or profile pics you want us to use for the cover art (with necessary permission) (optional)
Any additional LINKS you would like to add to the AO3 post (you may also add these directly to the AO3 post after we make you a co-creator) (optional)
Any additional NOTES you would like to add to the AO3 post (you may also add these directly to the AO3 post after we make you a co-creator) (optional)
Name of every participant (to use for episode intro & outro, and AO3 work)
Pronunciation of participant names (for episode intro & outro) (optional)
Pronouns for every participant (to use for episode intro & outro, and AO3 work)
Links to AO3 pseuds for every participant (to use for AO3 work)
Screen name and social media platforms for every participant (to be added to AO3 work) (optional)

Notes on submitting your episode

We will be adding an intro and outro with music to your episode, so please don’t add music to the start and end of your episode! We’ll also be introducing your episode based on the summary you include with your submission, so to avoid repetition please try not to start your episode with a similar introduction! You can listen to any previous episode to hear what our introductions sound like.
PLEASE make sure that your AO3 account is set to allow you to receive co-creator requests, as we can't add you as a co-creator to the AO3 work unless you do. More detail about that here.
If you would like to add a transcript to your episode at any point, please add the text as a separate chapter.

Please feel free to ask questions in replies here, but do not submit your episode by replying to this post! You can only submit by sending us THIS google form, and only ONE form for each group.

Important links: intro & rules post - FAQ & questions post - content moderation post - party favour rules - contact post